AI Literacy Measures Record
The EU AI Act's Article 4 prescribes no form, certificate or filing; what you need is to be able to demonstrate you took proportionate measures. This is that record: six sections, two pages, kept current. Fill it in right here (click any dotted line), then print or save to PDF.
1Scope: where AI is used
Proportionality only means something against a mapped scope. List the AI tools/systems in use, who uses them, and the risk of that context. Include sanctioned and known shadow use.
| Tool / system | Teams / roles using it | Context of use | Risk level |
|---|---|---|---|
2Needs assessment: the baseline
Article 4's own factors: staff's technical knowledge, experience, education and training, and the context the AI is used in. Record how you assessed the baseline and what it found.
| How assessed | |
|---|---|
| Summary of findings | |
| Groups needing deeper measures |
3Measures taken
The training, policy and guidance delivered, with dates, audiences and completion. Keep copies/versions of materials as appendices.
| Measure | Audience | Date | Provider / materials | Completion |
|---|---|---|---|---|
4Role-differentiated depth
"Sufficient" is relative to role and risk. Show that depth follows exposure.
| All staff | |
|---|---|
| Heavy / embedded users | |
| Higher-risk deployers | |
| Leadership |
5Effectiveness: evidence it worked
What separates a real record from a tick-box one: a signal the measures changed capability or behaviour.
| Assessment / scores | |
|---|---|
| Behavioural indicators | |
| Spot checks / incidents |
6Review: keeping it current
A stale record is weak evidence. State the cadence and what forces an update.
| Review cadence | |
|---|---|
| Update triggers | |
| Change log |
Notes. Educational template, not legal advice; verify obligations specific to your organisation with qualified counsel. Article 4 of the EU AI Act (AI literacy) has applied since 2 February 2025, enforceable by national authorities from August 2026; the May 2026 Digital Omnibus provisional agreement reframes it as a duty to take measures to support the development of AI literacy, which makes this record of measures the key artifact. No format is prescribed by the Act; this template reflects the factors Article 4 itself names. The EU AI Office also maintains a living repository of AI-literacy practices you can compare against. Entries made on this page stay in your browser; nothing is sent anywhere.
Need the measures, not just the record?
The AI-Fluent Workforce Workshop produces most of this as a by-product (needs assessment, measures, effectiveness evidence) in one or two hands-on days.